Managing attendance digitally is a growing need for modern organizations, and Keka HRMS provides one of the most efficient solutions. The Keka Attendance Login system allows employees to securely log in, mark attendance, apply for leave, and track work hours with ease. This guide explores every detail—login methods, attendance features, mobile app access, admin policies, and best practices.
1. Different Login Methods in Keka Attendance
Keka offers multiple ways to log in, depending on how the company has configured the account. Employees may see some or all of the following options when accessing the platform.
1.1 Microsoft Account Login
Organizations using Microsoft 365 can enable direct login via Microsoft credentials. Employees simply choose the Microsoft option, enter their work email and password, and gain access without needing separate credentials.
1.2 Google Account Login
For companies that rely on Google Workspace, login via Google account is available. This option provides seamless access with existing Gmail credentials and reduces password fatigue.
1.3 Keka Account (Email + Password + OTP)
This is the default option where employees enter their registered work email and Keka password. To enhance security, an OTP is sent to the registered email or phone. This dual-step authentication ensures data protection.
1.4 Mobile OTP Login
In some cases, employees may be allowed to log in using their registered mobile number. After entering the number, they receive an OTP, which completes the login process quickly and securely.
2. Navigating Attendance Features After Login
Once successfully logged in, employees can access attendance features based on their company’s setup.
2.1 Viewing Attendance Logs
The platform displays detailed records of attendance, including clock-ins, clock-outs, regularizations, and approvals. Employees can track the last 30 days of activity and filter results by date or month.
2.2 Clock-In Options
- Web Clock-In: Employees working from office locations can use web clock-in. Some organizations restrict this to official IP addresses for accuracy.
- Remote Web Clock-In: For remote employees, location capture ensures attendance is verified even outside office premises.
- Mobile App Clock-In: Using the Keka mobile app, employees can mark attendance from anywhere. Some companies enforce geo-fencing or selfie verification for authenticity.
3. Attendance Management Using Keka Mobile App
The Keka Mobile App adds convenience to attendance tracking, making it ideal for remote workers and on-field employees.
Key features include:
- One-Tap Clock-In/Out directly from the home screen.
- Raise Requests such as leave, on-duty, work from home, and partial day requests.
- Logs & Shifts to view detailed attendance records and upcoming shifts.
- Request History to track pending and approved requests.
- Leave Balances and Holidays available at a glance within the app.
4. How Admins Configure Attendance Capture Policies
Attendance tracking is customizable by administrators, ensuring flexibility and compliance.
4.1 Attendance Capture Schemes
Admins can enable different schemes such as Web Clock-In, Mobile Clock-In, Remote Clock-In, and Regularization requests. These can be applied to specific departments or roles.
4.2 Web vs Mobile Settings
- Web Clock-In can include IP restrictions, optional comments, and enforced login policies.
- Mobile Clock-In can include geo-fencing to restrict attendance marking within office boundaries and selfie-based validation for identity verification.
These controls help organizations maintain accurate attendance records while providing flexibility.
5. Best Practices for Smooth Attendance Tracking
To avoid common issues with Keka Attendance Login, employees should follow these practices:
- Always check which login methods are enabled by the organization.
- Ensure location services are enabled on the device for mobile or remote clock-in.
- Submit attendance regularization requests immediately if a clock-in is missed.
- Review attendance logs frequently to avoid discrepancies during payroll.
- Use the mobile app for maximum flexibility when traveling or working remotely.
- Understand company-specific attendance capture policies to avoid confusion.
- Follow security practices like using strong passwords and enabling OTP login where available.
6. Quick Comparison: Login & Clock-In Options
| Feature | Login Methods Available | Clock-In Options | Mobile App Benefits |
|---|---|---|---|
| Web Access | Microsoft, Google, Email/Password, OTP | Web Clock-In, Remote Clock-In | Dashboard for logs and requests |
| Mobile Access | Same as web options | Mobile Clock-In with geo-fencing | One-tap clock-in/out, leave, requests |
| Admin Configurations | Organization-specific policies | Capture schemes & restrictions | Tailored to different employee categories |
FAQ Section
1. What should I do if my Keka Attendance Login option is missing?
This depends on your company’s configuration. If you do not see Google or Microsoft login, contact your HR or system admin to confirm which login methods are enabled.
2. Do I need to enter OTP every time I log in?
For Keka login with email and password, OTP verification may be mandatory to ensure security. It helps safeguard sensitive HR and payroll data.
3. Can I mark attendance if I forget to clock in?
Yes. You can use the Attendance Regularization option to submit a request. This requires approval from your reporting manager.
4. How does mobile clock-in work?
Employees open the Keka mobile app and tap the clock-in button. If geo-fencing or selfie verification is enabled, the app will prompt for location or a photo before recording attendance.
5. Why is my web clock-in restricted?
Some organizations enforce IP restrictions so that employees can only log in from official office networks. If you face this issue, try the mobile app or check with HR.
6. Can I view my full attendance history?
Yes. Both the web portal and mobile app allow you to check attendance logs, including approvals and requests, over past months.
7. What additional features does the mobile app offer?
Beyond attendance, the mobile app provides leave applications, holiday calendars, request tracking, and access to upcoming shifts—all from a single dashboard.
